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Most (all?) health insurance companies in USA have clauses in their agreements with in-network providers (ie doctors, hospitals, pharmacists) to permit a covered patient to first receive the Explanation Of Benefits (EOB) document from the insurance company first, before having to pay a provider. In fact, waiting for the EOB is highly advisable, because paying a provider's bill in-full and then later having to obtain a refund because the insurer paid out is akin to pulling teeth (that is, painful and difficult).
The EOB also shows which claims the provider actually filed with the insurance company, which if full-and-complete means you should not expect to make any further payments for services received.
To be clear, the EOB also includes any amount which the covered patient is known to have paid at the time of service. For example, most in-network doctor's offices will charge the insurance policy's copay on-the-spot before seeing the doctor, since this is a known, fixed amount and insurance will pay the doctor some sort of negotiated remainder.
You should verify the EOB reflects any copays you've already paid, and that the costs have accrued toward whichever deductible applies to you -- more than one deductible can be at play.
To answer your question directly, I would not start any negotiation until you have the EOB in hand, because otherwise you are negotiating blind: you won't know which claims have been filed, and you won't know how much insurance has agreed to already pay.
I mostly do that but I have to tell you its a fight every time as even the reasonable places expect the bill to be paid like a week after they bill you. So they take 3 weeks to do the claim and bill you and they don't recognize the insurance company will take 3 weeks to process the claim formally and they certainly don't want to give you the curtesy of taking 3 weeks to compare the bill to the eob and send out the payment. Again this is the reasonable ones as many places insist on a credit card being put on file and maybe they have an agreement but I have literally been ghosted by providers if I refuse to put one down. So they technically are not requiring it but they are. Oh and to boot they mention if they charge you wrong it is fine because they will just refund you. Which means if you use an hsa debit card and they charge it and then refund you well they just basically acted as your money laundering agent for tax evasion. The US is wack.
My limited experience with provider bills is that even two months "late", none have ever referred the bill to collections. Nor did they ever charge the "late" fees that their bills had threatened. I've never come across a provider that demanded a credit card on file -- and chargebacks would ensue if they did run the card without notifying me -- but my experience certainly won't be a consistent across the country.
I'm not sure what you mean about the part involving tax evasion, but broadly speaking: if a card is going to be held on file -- whether for a rental car or something else -- debit cards are not advisable. Also, my cursory understanding is that HSA cards should only be used for point of sale transactions, since apparently it could sometimes be declined for card-number-entered transactions.
Its a bit like the law that is on the books but not enforced. Until it is and the problem with using another credit card is now you are taking out of your regular savings when you specifically have saved for medical issues from a pool that is not being used for that. Its not great.