this post was submitted on 07 Jul 2023
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No Stupid Questions

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I will soon start a new job where I expect to receive significantly more emails than I do currently. So far, I haven't had a system in place, except for marking emails as unread until I respond and occasionally using flags.

I would like to change that practice, now that I have a clean slate. But how do I start managing my inbox?

I use Mac Mail and would like to continue using it. I know how to set up rules and create smart mailboxes etc., but I can't really see the potential.

Thank you!

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[–] Redonkulation@lemmy.world 2 points 1 year ago (1 children)

For me I set up my corporate inbox with tons of rules to automate sorting inbound emails to relevant folders. I worked in software support so I had folders for each company my team communicated with on a regular basis, folders for internal emails like announcements and business/facilities updates, and the general inbox just caught anything I hadn't created a rule for yet. Outlook folders all display unread counts to it was easy for me.

I didn't delete anything. I let my companies retention policy handle that.

[–] mikkL@lemmy.world 2 points 1 year ago (1 children)

Did you then reply from the folders, or what was the point of this sorting? Genuine question.

And can you give rule examples? Was it just @ending go to folder A? ☺️

[–] Redonkulation@lemmy.world 2 points 1 year ago* (last edited 1 year ago) (1 children)

Yeah basically the rules where "if from domain A go to folder A."

The organized folders basically served as a way to filter through stuff that I didn't need to respond to, break things down into tasks I actually needed to respond to, and to make it easier to search through later.

So if I got an email from user@xdomain, it would go to my xdomain folder and be listed as unread and I would respond from there. Then that email chain stayed in its appropriate folder.

[–] mikkL@lemmy.world 2 points 1 year ago

Makes sense. Thank you 👍🏻